At Chairlines, we don’t just sell ergonomic office equipment, we help companies create safer, more productive workplaces. Over the years, we’ve worked closely with ergonomics program leaders, health & safety teams, and workplace wellness advocates to support their efforts in securing buy-in for ergonomic improvements.
We know getting leadership approval isn't always easy. That’s why we’ve compiled the most effective points to focus on when building your business case for investing in ergonomics, whether you’re proposing a single equipment purchase or a full-scale program rollout.
1. The Cost of Doing Nothing
One of the clearest ways to explain the value an office ergonomics program is by highlighting what it’s already costing the company not to invest. Work-related musculoskeletal disorders (MSDs), poor workstation setups, and fatigue from improper seating can quietly drain productivity and increase injury risk. Consider looking at data such as:
- Existing MSD claims and their associated costs
- Lost time, modified duties, and employee complaints
- Turnover or engagement issues linked to discomfort or burnout
2. Support Business Objectives
Executives think in terms of performance, not posture. So when you’re pitching ergonomic improvements, connect them to broader business objectives like:
- Improved productivity and focus
- Enhanced employee retention and morale
- ESG and wellness initiatives
- Reduced absenteeism and health claims
- Compliance with safety regulations
3. Highlight ROI
One of the biggest misconceptions about ergonomic upgrades is that they’re a sunk cost. In reality, most companies see a strong return on investment often within 12 to 24 months. The ROI of ergonomics can be seen in:
- Projected injury cost reductions
- Increases in employee efficiency and satisfaction
- Lower turnover and faster onboarding from better setups
- Reduced time lost to discomfort-related breaks or fatigue
4. Proof from Real-World Case Studies
When decision-makers see proof that ergonomic investments have worked for companies like theirs, they’re more likely to act. We’ve supported dozens of organizations in outfitting workstations, implementing sit-stand solutions, and improving postural health across teams.
Let us know your industry or company size and we can share relevant examples and recommendations to support your case.
5. Make it Scaleable
Leadership wants sustainable solutions. So show them that your ergonomics strategy isn’t just a band-aid fix, it’s something that can evolve with the company.
- Start with a pilot program or high-priority teams
- Build internal ergonomic awareness and knowledge
- Standardize equipment and setups using reliable product lines (like the ones we offer)
6. Present a Clear, Actionable Ask
Finally, make it easy for decision-makers to say “yes.” Provide a clear summary of:
- What equipment or services you're recommending
- Budget, quantities, and timeline
- Expected outcomes and how you’ll measure success
As your ergonomic equipment partner, we’re here to do more than just supply office furniture. We’re here to help you build a workplace that works for everyone. We can help you create a simple proposal with supporting materials and pricing breakdowns tailored to your organization.
If you’re preparing a business case for ergonomics and want recommendations, resources, or product support, get in touch.
Let’s build smarter, safer, and more productive workspaces together.